File Management

The File Management service of Dibrugarh Municipality Corporation ensures the systematic handling, storage, and tracking of official documents and records.
It supports smooth administrative functioning by maintaining organized and accessible files for all municipal departments and activities.

Objectives of the Service

• Maintain a centralized and well-structured filing system for all municipal records.
• Ensure easy retrieval and tracking of files to support administrative efficiency.
• Safeguard important documents, correspondence, and official communications.
• Implement digital file management to reduce paperwork and enhance transparency.
• Support timely decision-making by ensuring proper documentation flow.
• Preserve historical and legal records for future reference and accountability.

Key Features in Dibrugarh

• Categorization and indexing of files based on departments, subjects, and priority.
• Use of digital file tracking systems for better monitoring and accessibility.
• Designated staff responsible for receiving, dispatching, and maintaining files.
• Secure storage of confidential and sensitive documents.
• Periodic review and disposal of outdated or redundant records as per guidelines.
• Integration with e-office systems to promote paperless governance.

Benefits to Citizens

• Faster administrative processing and response to public applications.
• Improved efficiency and accuracy in municipal record-keeping.
• Enhanced transparency through organized documentation.
• Reduced delays in approvals and official communications.
• Strengthened accountability and professionalism in municipal operations.